Administrative Assistant
GBB is seeking the services of an experienced Administrative Assistant:

Responsibilities:

• Support senior management and other staff and associates.
• Prepare letters, memos, reports, press releases, proposals, presentations, etc., including graphics, photos, tables, figures, etc., for final printing and mailing.
• Make multi-destination domestic and international travel reservations for all Executives and employees; ensure all required paperwork is in order, and create detailed itineraries.
• Negotiate corporate rates and discounts at various hotels, car rental agencies, airlines, and supply companies.
• Log office and travel expenses, create expense reports, and submit to accounting department for billing.
• Coordinate events, dinners, and conference efforts, reserve booth space and furniture; submit necessary paperwork and payment.
• Prepare and assemble media kits and mass mailings for marketing department.
• Receive, screen and route all telephone calls, packages, and mail to appropriate employees.
• Schedule conference room and meetings; set up WebEx meetings and conference calls upon request; maintain public calendar containing all employee vacation and travel; update weekly staff schedule for each project; pack and ship domestic and international packages adhering to all customs requirements.
• Perform general administrative tasks; maintain office equipment and appearance; place service orders; inventory and replenish supplies; make purchases for Executives and employees using company and personal credit cards, always maintaining confidentiality of all corporate, client and personal information.

Requirements:

• Typing speed of about 70 WPM accurately with excellent proofreading skills
• ADVANCED ability in Outlook and MS Office 2007, especially Word, PowerPoint, and Excel
• Comfortable with Internet research
• Organized, detail-oriented, thorough, mature
• Very good phone presence
• Multi-tasker
• Work well with tight deadlines

Salary:

Flexible; based on experience

GBB has a casual, small, friendly office near Gallows Road/Route 50 in Fairfax; free parking; excellent benefits, including 401K.